AI receptionist for roofing companies

The Monday afterthe hail.

An AI receptionist for roofing companies answers the calls that pile up after a storm, books the inspection into your calendar and sends you the summary. It says it is automated, speaks in your company's words, and hands off to a person when your rules say so.

ProxMedia is an AI marketing agency in Denver. We install the AI systems that answer calls and book jobs for service businesses, and we build the websites, local SEO, Google profile and Meta ads behind them.

Book a free audit Hear it answer a call

Storm-week callMon 8:16 AM

Hail last night, shingles in the yard.

"Thanks for calling. I'm an automated assistant and I can book a roof inspection. Is there water coming in right now, or is it damage you can see from outside?"

Example conversation, names made up. Not customer results.

What it does

What does an AI receptionist do for a roofing company?

An AI receptionist for a roofing company answers every call you cannot pick up, asks whether water is coming in now, collects the address and a callback number, and books the inspection into your calendar. It announces that it is automated, follows your hours and service area, and sends you a summary after every call.

Storm-week inspection requests booked in order, with the address and the damage the caller can see.
Active-leak calls routed under your emergency rule.
Replacement and re-roof estimates captured with the details an estimator needs.

Who it is forRoofing companies whose phone goes from quiet to flooded in a single week.

Good to knowIt never gives insurance advice or quotes a roof. It takes the details, then books or hands off.

Owner summary8:19 AM

Inspection Wed 1:00 to 2:00 PM

Hail overnight, shingles in the yard, no water inside. Caller Priya N., 7120 S Clarkson St.

Summary emailed to the owner

Example conversation, names made up. Not customer results.

The calls

Which roofing calls does it handle, and which go to a person?

The AI receptionist books the routine roofing calls on its own and routes active leaks to your on-call crew. You set the rules in the audit, in plain words, and tighten them for storm season.

Which roofing calls the AI receptionist handles and who receives them
Call type	What the AI receptionist does	Who gets it
Water coming in right now	Takes the address and callback number, books the first slot your emergency rule allows	On-call crew by phone, owner by summary
Hail or wind damage, no leak	Books an inspection in the next open slot	Office, in order received
Insurance claim questions	Takes the question and the carrier name, then hands off; it gives no insurance advice	Owner or estimator
Replacement or re-roof estimate	Collects the home details and the best time for an estimator	Estimator
Gutters, repairs, a missing shingle	Books a repair visit	Office
Billing, warranty, an existing appointment	Takes a message with the account details	Office

Storm ruleYours

Active leak:

book the first slot today and call the on-call crew. Inspections in the order they came in. Example rule. You write it in your words.

Example interface, not customer results.

Booking

Does it book into AccuLynx, JobNimbus or Jobber?

The AI receptionist books into your calendar, with the slots and buffers you allow. If you run AccuLynx, JobNimbus or Jobber, we scope that connection in the audit rather than promise it on a page, so the quote matches what gets built.

Your calendar, your inspection slots, your drive-time buffers.
The booking and the caller's details land where your office already looks.
You keep your number. Calls forward to the AI after hours or on overflow.

Who it is forCompanies already running roofing software, and companies still on a shared calendar.

Good to knowNothing changes on the homeowner's side. They call the number on your sign.

Example booking confirmationA Denver roofing company

Inspection Thu 9:00 AM

Hail damage, no leak. 4455 W 46th Ave.

Example conversation, names made up. Not customer results.

The script

What does it say to callers, and who approves the wording?

The AI receptionist opens by saying it is automated, then asks the questions you would ask after a storm. You approve every line before it goes live: the greeting, the leak question, the inspection booking and the handoff. It never quotes a price or an insurance outcome.

Your company's name, hours, service area and the work you actually do.
An approved answer for the questions you get every day: inspection fees, financing, how claims work with you.
A handoff rule for anything outside the script, with the caller's details passed along.

Who it is forOwners who want the phone answered in their words, not a storm chaser's.

Good to knowChange the wording any time. Pause the whole thing with a text.

Example greetingYour words

"Thanks for calling Summit Roofing.

I'm an automated assistant and I can book a roof inspection or get a message to the team. Is there water coming in right now?"

Example conversation, names made up. Not customer results.

Timing and cost

How long until it is live, and what does it cost?

An AI receptionist for a roofing company is live in about two weeks after we get access to your number and calendar. The cost is a setup and a monthly, both in writing after a 30-minute audit, because the scope decides the price.

Week one: your hours, services, area, storm rules and approved answers.
Week two: test calls with you, then the forwarding switch.
Owner alerts go by email, and by text once your business number clears carrier registration, which we set up with you.

Who it is forCompanies that want the phone covered before the next hail season, not during it.

Good to knowNo price on this page. The audit comes first and the quote follows it in writing.

How the quote works →

In writing, after the auditYour quote

A setup and a monthly.

What stays yours: your number, your calendar, your data, every approved line.

Example interface, not customer results.

The numbers

What do the numbers say about hail season on the Front Range?

One day produced 56 percent of 2024's hail reports across nine Colorado counties: May 30, with 86 of 153 reports in Adams, Arapahoe, Boulder, Broomfield, Denver, Douglas, Jefferson, Larimer and Weld, per NOAA's Storm Events Database. Across 2019 to 2025, 92 percent of the 1,003 reports in those counties fell between May and August.

A hail report is not a roof, and a roof is not a phone call. It does say that the roofing phone is a single-week phone: the calls come at once, and the ones nobody picks up go to whoever picks up next.

Source: NOAA National Centers for Environmental Information, Storm Events Database (Colorado hail reports, nine Front Range counties, 2019 to 2025; counted from the bulk files on 2026-10-28).

Read the note on Front Range hail days →

Busiest day's share of the year's hail reportsSourced

202251%

202456%

202534%

NOAA Storm Events Database, nine Colorado counties.

The rest of the system

The phone is one of seven.

The AI receptionist is the first fix for most roofing companies. The lead replies, the review requests, the website and the ads sit on the same page.

Every system

Lead replies, review requests, reactivation, reporting and the website that books, in one list.

See the AI systems →

Roofing website design

The site the call lands on: fast on a phone, the booking path where the caller can find it.

See the website work →

Your math

Your calls, your close rate, your average job. The number is yours, not ours.

Open the calculator →

How it starts

Three steps.

Book the audit

A 30-minute audit

We go through your phones, your jobs and what you pay for now. We find the places leads slip through, then scope the right first fix.

No pitch on the first call.

Installed in your words

Your hours, services, area and tone. You approve every message before it runs. The first install is live in about two weeks.

Your number, your calendar, your data.

It runs, you get the summaries

Calls answered, jobs booked and reviews asked. You see what ran and pause anything with a text.

Change the wording whenever you need to.

Service areas

Denver first. Front Range too.

Based in Denver. Primary service area is Denver, Aurora, Littleton, Castle Rock, and Lone Tree, and we build for clients across the Front Range, from Greeley and Loveland to Fort Collins.

DenverAuroraLittletonCastle RockLone TreeCherry CreekGreeleyLovelandJohnstownFort Collins

Straight answers

What it says, what it books and what stays yours.

Updated October 29, 2026

Does the AI receptionist give insurance advice?

No. It takes the question and the carrier name, then hands the call to you or your estimator. It never tells a homeowner what a claim will or will not cover.

What happens the week after a hailstorm?

It answers every call, books inspections in the order they came in, and routes active leaks under your emergency rule. You get a summary for each call instead of a full voicemail box.

Can it text the homeowner a confirmation?

Confirmations go by email today. Text delivery switches on once your business number clears carrier registration, which we set up with you.

Do I have to change my phone number?

No. You keep your number. Calls forward to the AI receptionist after hours, on overflow, or whenever you choose.

Does it work with AccuLynx or JobNimbus?

It books into your calendar. If you run AccuLynx, JobNimbus or Jobber, we scope that connection in the audit so the quote matches what gets built.

Book a free audit

Thirty minutes on your phones, your jobs and your storm-week calls.

30 minutes.
No pitch on the first call.
You see the three places jobs leak.

Rather talk now? (720) 814-2371 or isaiah@proxmedia.co. You talk to Isaiah, the person doing the work.